Office Administrator

Job Description – Office Admin Executive

Department: Human Resources

Location: Ahmedabad(ON-SITE)

Experience: 1– 3 Years

Job Summary:

The Office Admin Executive is responsible for ensuring smooth day-to-day office operations, vendor management, administrative budgeting, and coordination of end-to-end HR processes. This role requires excellent organizational skills, proactive coordination, and the ability to manage multiple responsibilities effectively.

Key Responsibilities:

Administration & Operations

• Oversee day-to-day office operations, housekeeping, and office maintenance.
• Manage front desk, visitors, and client visit arrangements.
• Handle courier services, logistics, and dispatch.
• Manage office assets and inventory (stationery, IT peripherals, pantry supplies, etc.).
• Coordinate with system admin/IT team for admin-related technical work.
• Manage admin team and ensure timely execution of tasks.
• Maintain petty cash and prepare expense reports.
• Manage admin budgets, vendor payments, and purchase orders in coordination with Accounts.
• Administration grievance handling.
• Respond quickly to administrative emergencies and provide timely solutions.

Vendor & Event Management

• Identify and manage vendors for office supplies, maintenance, AMC, and services.
• Negotiate rates, track performance, and ensure timely deliveries.
• Plan and manage office events, celebrations, meetings, and hospitality arrangements.

HR Coordination

• Support HR in onboarding, offboarding, and employee documentation.
• Maintain employee records, ID cards, access cards, and asset allocation details.
• Assist in employee life-cycle activities and HR operational tasks.

Skills Required

• Strong communication & coordination
• Vendor negotiation skills
• Team management
• Inventory & asset tracking
• MS Office proficiency
• Good organizational and multitasking ability

Qualification:

• Bachelor’s degree in Business Administration, HR, Commerce, or a related field.
• 1–3 years of experience in office administration and HR operations.

Share CV on ekta.b@vrinsoft.com

Job Types: Full-time, Permanent

Pay: ₹8,918.78 - ₹26,397.58 per month

Benefits:

• Flexible schedule
• Health insurance

Work Location: In person