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Office Administrator
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Employment Type
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Company Location
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Salary
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Vacancy No
VN15363
Employment Type
Permanent
Location Country
Turkiye
Work Location
Istanbul
Who are V?
As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.
Overall Purpose of The Job
To proactively manage the daily operations of the office. To coordinate diligently a variety of administrative tasks, ensuring smooth and efficient office functioning.
Key Responsibilities and Tasks
- Creating purchase orders for products and services.
- Managing annual membership fees with the Marine Chamber of Commerce and Istanbul Chamber of Commerce, ensuring they are added to the payment list.
- Filing company documents and obtaining them from relevant legal institutions when necessary.
- Organizing visa applications for administrators’ foreign travel.
- Arranging accommodations for visitors to the Turkey office.
- Procuring daily office supplies and business needs.
- Soliciting offers and conducting price comparisons for office procurement.
- Coordinating office services such as heating, ventilation, and safety.
- Handling daily courier and cargo arrangements.
- Organizing office repairs and renovations.
- Arranging technical support with the IT department as needed.
- Coordinating seafarers’ office visits and assisting with application documents.
- Supporting seafarers taking the Marlins exam.
- Managing office phone calls and transferring to the appropriate contact person when necessary.
- Welcoming new applicants for the recruitment department.
- Contacting building management for office-related needs and issues.
- Providing tea and coffee service for guests.
- Ordering lunch for guests and visitors.
What can I expect in return?
V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.
Essential
- University diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Minimum of 2 years of experience in office administration or a related field.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
Desirable
Applications Close Date
01 Mar 2026
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