OFFICE ADMINISTRATOR

Start a Career That Makes a Difference—Every Single Day!

At Superior Van & Mobility, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services.

Behind every successful customer experience is a strong, organized office—and that’s where you come in.

We’re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment.

At Superior, your work directly impacts lives—and your career can grow along with your impact. We offer:

• A Monday–Friday, 8:00 AM–5:00 PM schedule for work-life balance

• A supportive, mission-driven team environment

• Opportunities for professional development and advancement

• A chance to be part of a company that truly helps people every day

If you’re ready to bring your administrative skills to a role that’s both challenging and meaningful, we invite you to join the Superior Van & Mobility family.

What You’ll Do

As our Office Administrator, you’ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include:

Administrative & Front Office Support

• Answer and direct incoming calls with professionalism and efficiency

• Greet and assist customers, visitors, and vendors

• Provide general office and clerical support, including filing, mailing, copying, and document management

• Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office

• Maintain confidential company information with accuracy and discretion

Financial & Operational Responsibilities

• Perform Accounts Receivable (A/R) duties in accordance with company procedures

• Process billing for customers and third parties

• Receive, post, and deposit payments from customers and mail

• Prepare titles, delivery documentation, and other legal paperwork

• Maintain and manage the Van Rental Program

Scheduling & Coordination

• Schedule service appointments, project installations, and vehicle pickups/deliveries

• Coordinate and schedule drivers as needed

• Complete follow-up calls related to appointments, billing, and A/R

• Assist the Store Manager with dealership management functions when required

Team & Project Support

• Support leadership and team members with assigned project-based work

• Order and maintain office supplies

• Collaborate across departments to ensure smooth daily operations