Office Administrator

Position Summary

The Office Coordinator is responsible for supporting daily administrative operations to ensure the office runs efficiently and smoothly. This role serves as a central point of coordination for office activities, communication, scheduling, and administrative support. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate and support daily office operations and administrative functions
• Serve as the first point of contact for visitors, customers, and phone inquiries
• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate staff
• Maintain office supplies inventory and place orders when necessary
• Assist with scheduling meetings, appointments, and travel arrangements
• Prepare reports, spreadsheets, and other documents as needed
• Support billing, invoicing, and basic accounting tasks when required
• Maintain organized filing systems for physical and digital documents
• Coordinate internal communications and assist with company announcements or updates
• Support HR and management with onboarding paperwork, employee records, and administrative tasks
• Assist with coordinating company events, meetings, and training sessions
• Ensure the office environment is organized, safe, and professional

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 2+ years of administrative, office support, or coordination experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and prioritize work effectively
• Strong attention to detail and problem-solving skills
• Ability to work independently and collaboratively with a team

Preferred Qualifications

• Experience in transportation, logistics, construction, or industrial environments

Work Environment

• Office setting with occasional interaction with operations staff, drivers, and shop personnel
• Standard business hours with occasional flexibility based on operational needs

Pay: $18.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person