Office Administrator

About Us

Immaculate Jewelry is a jewelry manufacturing company based in Downtown Los Angeles, specializing in high-quality craftsmanship and customer-focused service. We are looking for a reliable and detail-oriented individual to join our team and support our daily office operations.

Job Description

We are seeking a motivated Office Administrator / Accounts Coordinator to manage invoicing, customer communication, and general office responsibilities in a fast-paced environment. This role is essential to maintaining smooth operations between production, customers, and financial processes.

Responsibilities

• Create and manage invoices for jewelry orders and shipments
• Communicate with customers via phone and email regarding orders and accounts
• Maintain and update customer records and bookkeeping
• Write checks, pay bills, and assist with accounts payable/receivable
• Organize and manage daily office tasks and schedules

Qualifications

• Experience with Microsoft Excel and QuickBooks preferred
• Comfortable using computers, email platforms (Outlook), and office systems
• Strong attention to detail and organizational skills
• Ability to multitask and work efficiently in a fast-paced environment
• Excellent communication skills (written and verbal)
• Prior experience with invoicing or bookkeeping is a plus

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person