Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, supporting daily administrative functions and fostering a productive workplace. The ideal candidate will bring energy, attention to detail, and a proactive mindset to manage a variety of responsibilities that keep our office running seamlessly. If you thrive in a fast-paced setting and enjoy coordinating multiple tasks with enthusiasm, this opportunity is perfect for you!

Duties

• Oversee daily office operations, including front desk management and ensure excellent communication flow.
• Manage schedule coordination for team meetings, appointments, and events, ensuring calendars are accurate and up-to-date.
• Handle vendor management by coordinating supplies, services, and contracts to maintain optimal office functionality.
• Support human resources activities such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives.
• Perform bookkeeping and basic accounting tasks using CRM's, including invoicing, expense tracking, and payroll processing.
• Organize filing systems—both digital and physical—to ensure documents are easily accessible and properly maintained.
• Assist with office management duties such as budgeting, petty cash handling, and ensuring compliance with company policies.

Skills

• Proven experience in office administration or related clerical roles with strong organizational skills.
• Excellent communication skills with professional phone etiquette and the ability to interact effectively with staff, vendors, and clients.
• Demonstrated supervisory experience in managing teams or overseeing office staff.
• Proficiency in computing for bookkeeping, payroll, and budgeting tasks.
• Skilled in event planning and coordinating logistics for meetings or company functions.
• Strong calendar management abilities to prioritize tasks efficiently.
• Knowledge of human resources processes including onboarding, training & development programs.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Assistance on Social media platforms representing the companies brand.

Pay: $22.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid remote in Midlothian, VA 23112