Office Administrator

Office Administrator
Jan Hahne Bookkeeping-Tax Service, Inc.
Fredericksburg, TX
Pay: From $20.00 per hour, depending on experience
Job Type: Full-time
Work Location: In person

About Us

We are a quiet, established bookkeeping and tax office in Fredericksburg looking for a dependable, organized person to join our team long-term. We value honesty, reliability, professionalism, and attention to detail. Our office is low-drama, steady, and focused on doing good work and treating clients well.

Position Summary

We are hiring an Office Administrator to help keep the office running smoothly day to day. This is an important in-office role for someone who is organized, capable, and comfortable handling a variety of administrative tasks with accuracy and good judgment.

You will be one of the first points of contact for clients, vendors, and staff, so professionalism, communication skills, and follow-through matter.

Responsibilities

• Answer and direct phone calls
• Monitor and manage office email inboxes
• Greet clients and visitors in a professional, welcoming manner
• Schedule appointments, maintain calendars, and send reminders
• Prepare, format, and proofread documents, spreadsheets, and other office materials
• Scan, file, and organize electronic and physical records
• Perform accurate data entry
• Order office supplies and help keep the office organized
• Assist with billing, invoicing, and other general administrative tasks
• Communicate with clients, vendors, and staff in a clear and professional manner
• Maintain confidentiality when handling sensitive financial and client information

Qualifications

• Prior administrative or office support experience preferred
• Working knowledge of Microsoft Word, Excel, and PDF tools
• Strong written and verbal communication skills
• Good phone skills and professional client interaction
• Strong attention to detail and proofreading ability
• Dependable, punctual, and honest
• Able to manage multiple tasks without losing accuracy
• Comfortable working in an in-person office environment

Preferred but Not Required

• Experience in a bookkeeping, tax, accounting, or other detail-heavy office
• Experience with client service or front-office support

Pay and Benefits

• Starting pay from $20.00 per hour, depending on experience
• Paid time off
• Flexible schedule
• 401(k) matching
• Opportunity to grow into additional responsibilities over time

Why Work With Us

• Stable schedule and consistent hours
• Respectful, low-drama office environment
• Clear expectations and direct feedback
• Long-term position with room to learn and grow
• Small office where reliability and good work are appreciated

To Apply

Please send your resume with verifiable work history and references to:
darren_hahne@janhahnesbooks.com

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person