Office Administrator

If you are high energy, self-motivated individual seeking a position with a growing company, come join our Team!

Mallin Companies is a full-service wire processing plant in Kansas City, MO, a family-owned business since 1928. As experts trusted in wire processing, Mallin Companies manages its customers’ recyclable aluminum and copper wire to refine into new raw materials. We pride ourselves on operating under the highest standards of integrity. As environmental stewards, we utilize every resource we can, to conserve energy and reduce our impact on the environment. The secret to our success is building and maintaining a great team by providing competitive pay along with an engaging and rewarding workplace. We are seeking a like-minded individual who shares these same qualities and is looking to join a growing company.

Purpose & Summary: As an Office Administrator you will help support our Front Office Administrative and Sales Team.

Day to day responsibilities will include:

• Receive and/or Direct Visitors
• Answer Multi-Line Phone, Forward Calls and/or Take Messages
• Oversee Office Supplies to Ensure Resources are Available When Needed
• Provide Support to Staff and Management, Including Handling Correspondence, Preparing Documents and Scheduling Meetings
• Provide Support Functions Such as Data Entry and Other Document Organization (Billing, Filing, Copying, etc.)
• Manage Drivers Schedule, Routing and Fleet Maintenance
• Prepare and enter invoices and other activities into the accounting system
• Process time keeping and maintain employee benefits records
• Prepare audit supporting documentation as assigned
• Coordinate personnel activities and process paperwork
• Freight functions including getting quotes and scheduling
• Preparation of all invoices (billing), payables (checks)

· Posting data entry of all invoices, into automated ledgers

· Assist office manager and owners in the capacity of an administrative assistant.

Requirements: High School Diploma or GED Equivalent as well as previous work experience is required. Applicants with similar office experience will be given preference.

Skills:

• Well-Developed Interpersonal Skills to Communicate in a Professional and Courteous Manner with Customers, Co-Workers and Management
• Ability to identify the need for, establish, and maintain administrative systems
• Strong Work Ethic
• Proficiency with Microsoft Excel, Word and Outlook
• Excellent Written and Verbal Communication

Abilities:

• Multi-Task in Fast-Paced Environment
• Provide Exceptional Customer Service
• Self-Motivated, dependable
• Follow Safety Guidelines and Rules
• Follow Directions/Work Instruction
• Ability to work independently with minimal supervision
• Ability to multitask and accept interruption

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person