Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment by managing administrative tasks, supporting staff, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual abilities are a plus to serve our diverse client base. If you thrive in a fast-paced setting and enjoy multitasking, this is your opportunity to contribute to a vibrant workplace where your organizational talents will shine!

Duties

• Manage day to day office tasks, communicating with contractors and clients with professionalism and warmth
• Manage and staying on top of emails, incoming text/calls, and provide prompt, courteous customer support
• Maintain accurate data entry using tools like Clock in software, Microsoft Office, and Google Workspace for record-keeping, pay statements, and scheduling
• Oversee office management tasks such as data entry, creating documents, and keeping office organized when necessary to ensure a clutter-free and professional workspace
• Run errands, schedule appointments, order supplies, assist in time tracking, manage calendars & work orders, and coordinate meetings efficiently for staff and clients
• Assist with payroll and bookkeeping duties including basic bookkeeping tasks.
• Support administrative functions such as copying, scanning, mailing, and managing office correspondence with precision
• Provide clerical support including typing reports, proofreading documents, and maintaining organized filing systems
• Handle customer inquiries via phone, text, or email with excellent phone etiquette and professionalism
• Tasks are not limited to this list, additional duties assigned as needed.

Experience

• Proven experience in office administration or clerical roles with a strong background in office management
• Prior experience working at a front desk or as a receptionist is highly desireable
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry skills
• Excellent organizational skills with the ability to multitask effectively
• Demonstrated customer service experience with professional phone etiquette and support skills
• Bilingual abilities are preferred to assist diverse clients and team members effectively but not required

Join us as an Office Administrator to be the backbone of our daily operations! Your expertise will help create an efficient work environment while delivering outstanding support to our team and clients. We value energetic professionals who are eager to contribute their skills in a collaborative setting—your organizational prowess will make a real difference!

Pay: $16.00 per hour

Benefits:

• Flexible schedule
• Referral program

Work Location: Hybrid remote in Warr Acres, OK 73132