Office Administrator

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will help foster a welcoming atmosphere for clients, visitors, and staff alike. The ideal candidate is proactive, tech-savvy, and excels at multitasking, with a passion for delivering exceptional customer service. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team committed to excellence.

Duties:

• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Schedule appointments, coordinate calendars, and manage meeting logistics using Google Workspace and Microsoft Office tools
• Oversee office supplies inventory, place orders as needed, and ensure the office remains well-stocked and efficient
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette and patience
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Support office management tasks such as organizing files, managing correspondence, and handling clerical duties efficiently\
• Schedule with Building departments for scheduling inspections
• Communicate inspections times and filed technician arrival times
• Close out projects in the CRM and with customers
• Bill/ send invoices out for all closed projects
• Work closely with Accounting for tracking and collecting payments

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Strong computer literacy with the ability to adapt quickly to new software tools
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment
• Experience working in the solar industry is a plus
• Demonstrated ability to handle multiple responsibilities such as data entry, filing, proofreading, and calendar management with accuracy
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices

Join us as an Office Administrator where your energy fuels our success! Bring your organizational prowess, technical skills, and positive attitude to create an inviting office atmosphere that supports our team’s growth. This is more than just a job — it’s an opportunity to thrive professionally while making a meaningful impact every day!

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Solar energy: 1 year (Required)

Work Location: In person