Office Administrator / Administrative Assistant

Job Summary

B & D Landscaping is looking to hire a motivated and organized Office Administrator / Administrative Assistant to support the daily operations of our office. The ideal candidate will possess strong communication and multitasking skills, be detail-oriented, and able to work independently.

This position plays an important role in maintaining office efficiency, supporting customers and employees, and assisting with bookkeeping, scheduling, and marketing tasks.

Responsibilities

• Schedule appointments and maintain the owner’s calendar
• Answer office phone calls and respond to website/email inquiries
• Prepare communications including memos, emails, invoices, reports, and correspondence
• Manage Accounts Receivable and Accounts Payable
• Process vendor invoices and maintain accurate payment records
• Assist with bookkeeping duties and financial record keeping
• Collate and distribute mail, including customer payments/checks
• Maintain filing systems, both electronic and physical
• Update and review customer contracts
• Assist with Human Resources duties including employee records, job postings, interview coordination, and communication with applicants
• Maintain office inventory
• Social media marketing and website updates
• Weekly Facebook marketing posts
• 1–3 weekly posts on Instagram and Facebook
• Provide excellent customer service and maintain confidentiality
• Handle various administrative assignments as needed

Qualifications

• Previous successful experience in an office environment preferred
• Accounts Payable experience required
• Strong computer skills, including Microsoft Office (Word, Excel) and Google applications
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to take initiative and think critically
• Ability to work effectively with customers and team members
• QuickBooks experience preferred but not required
• Marketing/social media experience

Position Details

• 30 - 40 hours per week
• 12-month position (260 days)

If you are dependable, organized, and looking to join a supportive team environment, we would love to hear from you!

Pay: $20.00 - $25.00 per hour

Work Location: In person