Office Administrator / Administrative Assistant

About Bright State Electric Inc.

Bright State Electric Inc. is a growing electrical contracting company specializing in commercial, residential, and construction electrical services throughout Florida. Our team is committed to delivering high-quality electrical solutions while maintaining exceptional customer service, safety, and professionalism.

Position Summary

We are seeking a highly organized, motivated, and detail-oriented Office Assistant Administrator to join our team. This position plays a critical role in supporting daily business operations, project administration, payroll processing, billing, collections, and communication with contractors, vendors, and clients.

The ideal candidate is bilingual (English/Spanish), professional, dependable, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage daily office operations and administrative tasks.
• Prepare and issue weekly payroll and subcontractor payments.
• Coordinate check preparation, deposits, and banking activities.
• Follow up on outstanding invoices and collections from contractors and clients.
• Assist with billing, invoicing, and accounts receivable.
• Maintain and organize company records, files, and documentation.
• Answer and direct phone calls professionally.
• Respond to emails and communicate with customers, vendors, and contractors.
• Prepare reports, spreadsheets, and project documentation.
• Assist with insurance payments, company expenses, and vendor accounts.
• Order office supplies, food, and other company necessities.
• Manage inventory and track materials, equipment, and office supplies.
• Support project managers with administrative needs and deadlines.
• Coordinate meetings and maintain company calendars.
• Ensure tasks are completed accurately and within deadlines.

Qualifications

• Bilingual in English and Spanish (Required).
• Strong organizational and time management skills.
• Ability to multitask and prioritize responsibilities.
• Excellent communication and customer service skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional attitude and strong work ethic.

Preferred Skills

• Microsoft Office (Word, Excel, Outlook)
• QuickBooks
• Dropbox
• Data Entry
• Payroll Processing
• Billing & Collections
• Inventory Management
• Report Preparation
• Administrative Support
• Problem Solving

Pay: Up to $18.00 per hour

Work Location: In person