Office Administrator / All-Rounder

Position Overview:

Emirates International Lubricants Industries is seeking a highly organized, multi-skilled Office Administrator (All-Rounder) to manage a variety of tasks across administration, HR, logistics, reception, and customs coordination. The ideal candidate must be well-versed day-to-day office operations.

Key Responsibilities: Administrative & Secretarial Support:

• Provide comprehensive secretarial support to the Managing Director.
• Organize and maintain company documents, contracts, and correspondence.
• Handle incoming and outgoing communications on behalf of management.
• Manage day-to-day office operations, supplies, and facility coordination.

Reception & Communication:

• Serve as the first point of contact for visitors and incoming calls.
• Maintain a professional and welcoming front desk.
• Coordinate internal communications and document flow between departments.

Human Resources & Administrative Support:

• Assist in recruitment activities: CV screening, interview scheduling, and onboarding.
• Maintain employee records and prepare HR documentation such as offer letters and NOCs.
• Coordinate leave and attendance tracking, and assist with payroll inputs.
• Renew and manage company insurance policies:
• Medical insurance
• Vehicle insurance
• Liaise with insurance providers and ensure timely renewal and claim handling.

Logistics & Customs Coordination:

• Prepare Commercial Invoices and Packing Lists as per Dubai Customs requirements.
• Use Dubai Trade Portal to:
• Create user tokens
• Renew company subscription
• Renew Customs Client Code annually by submitting required documents (trade license, Ejari, Emirates ID, etc.).
• Coordinate with freight forwarders, customs agents, and transporters for shipment clearance.
• Maintain accurate records of all import/export documentation and customs declarations.

Government Payments & Invoice Management:

• Manage and track utility and government payments, ensuring all bills are paid before the due date, including:
• Sewerage
• FEWA/DEWA (Electricity & Water)
• Internet and telephone
• Trade license and other authority fees
• Verify the accuracy of all invoices before processing payments.
• Maintain detailed payment records and follow up on pending approvals.
• Use government portals to process payments and monitor billing cycles.

Requirements:

• 3–5 years of experience in a similar multi-functional role in the UAE.
• Strong knowledge of:
• Dubai Trade Portal
• Customs Code & Token Management
• Government payment procedures
• Logistics & office administration
• Excellent communication and organizational skills.
• Fluent in English; Arabic is an advantage.
• Proficient in MS Office (Word, Excel, Outlook).

Location: Al Jurf Zone-3 Ajman UAE
Company: Emirates International Lubricants Industries LLC
Immediate Joining Required

How to Apply:

Please send your updated CV with a recent photo to:
Mail Id: hreililube@gmail.com
WhatsApp: 0504630240

Only shortlisted candidates will be contacted.
Candidate must be available in the UAE for an immediate start.

Job Type: Contract
Contract length: 24 months

Pay: AED2,000.00 - AED3,000.00 per month