Office Administrator & Government Relations Specialist

ABOUT THE JOB

Job Title: Office Administrator

Location: Riyadh, Saudi Arabia

Type: Full-time

Nationality: Saudi only

ABOUT PROVEN

Proven supports equal opportunities for all candidates and is committed to empowering its people through continuous personal and professional development. We foster a collaborative and inclusive environment built on mutual respect, innovation, and a healthy work-life balance. With a strong track record in recruitment, managed services, and workforce solutions, we are proud to be long-term partners in shaping success for both our clients and our employees.

ABOUT THE CLIENT

A global consultancy where analysts, strategists, and engineers collaborate to solve the most complex technology and digital infrastructure challenges. With decades of research and proprietary data, they equip businesses, governments, and investors to make confident decisions and drive meaningful, lasting impact.

ABOUT THE ROLE

The Office Administrator role supports the wider team rather than any one individual. It is part of a broader Office Administration function that operates across 17 global offices. Collaboration and support from this network, along with coordination with central business functions, are essential to the company’s overall success.

In addition, the employee will act as the primary local point of contact, providing on-the-ground support across Finance, IT, Marketing, and HR functions. The role involves liaising with local suppliers and advisors, while working closely with central teams. In this capacity, the individual is expected to effectively communicate local requirements, highlight market-specific considerations, and proactively anticipate potential challenges for UK-based central functions.

KEY RESPONSIBILITIES

General administrative task, include (though not exhaustive):

• Acting as the company’s Government relation officer (GRO), with tasks including (non-exhaustively), maintaining legal entity records, setting up business accounts on government sites, processing visas for local / travelling consultants, applying / renewing Iqamas, company license renewals, liaising with landlords.
• Managing suppliers (security, telecoms, travel, building management, office supplies) within office budgets; and maintaining organised systems for invoices, contracts, etc.
• Providing administrative support to the consultants in managing diaries, making travel arrangements and production of client deliverable documents.
• Ensuring all aspects of Health and Safety are covered.
• Being front of house including screening of calls and messages, routing and responding as appropriate.
• Handling local office suppliers (from purchasing through to payment); billing clients and contributing to the cash collection process; and banking / cashbook management.
• Act as a key point of contact for local advisors and head-office when dealing with the following: payroll, accounting and tax.

REQUIREMENTS

Education / Qualification

• Bachelor’s or Diploma degree in a relevant discipline is preferred.
• Fluency in spoken and written Arabic and English.

Experience

• At least 4 / 5 years in an office administrative role.

Skills

• Highly organised.
• Working knowledge of Word and Excel.
• Ability to prioritise.
• Flexible and approachable, a “go-to” person who can be relied upon to help out.
• Good communication skills.
• Ability to work autonomously.