Office Administrator (Part Time)

Part-Time Administrative Assistant (On-Site) – South Philadelphia

Pennbrook Property Management is looking for a dependable, organized, and tech-savvy part-time Administrative Assistant to support our growing property management operation in South Philadelphia.

This is an in-person role for someone who enjoys keeping things organized, communicating with people, solving everyday problems, and helping a team stay on top of operations. We’re looking for someone experienced, professional, detail-oriented, and friendly — someone who takes pride in being helpful and creating a good experience for tenants, vendors, owners, and team members.

Schedule & Location

• Part-time, approximately 15–20 hours per week (to start)
• In person required (weekday mornings). South Philadelphia Office.
• Remote/off hour work as needed at other times.
• Occasional site visits, supply runs and local deliveries as needed

Compensation

• Starting at $20/hour, with flexibility based on experience

What You’ll Do

• Answer and handle first-level inquiries from tenants and vendors
• Support communication and coordination between vendors, managers, technicians, owners, and tenants
• Perform data entry and maintain accurate records
• Assist with bill processing, invoice tracking, and administrative bookkeeping tasks
• Help organize office systems, files, and operational workflows
• Track down information, documents, and status updates as needed
• Support day-to-day administrative and coordination tasks across the business
• Help the team stay organized and responsive on projects and service issues
• Manage office organization, supplies and assist maintenance with supply procurements when needed
• Possible site visits and supply runs when needed (reliable transportation preferred).

What We’re Looking For

• Strong computer and general administrative skills
• Experience with data entry and office organization
• Bookkeeping, accounting support, or bill-processing experience
• Strong communication and phone skills
• Comfortable learning and using new software
• Detail-oriented and highly organized
• Helpful, reliable, and team-oriented
• Strong customer service mindset
• Good judgment and ability to communicate professionally with different types of people
• A positive attitude and a good sense of humor

Preferred Qualifications

• Experience with Google Workspace (Drive, Sheets, Gmail, etc.) and AppFolio is a plus.
• Relevant experience with property management software, field service coordinatione, or similar operations software platforms
• Prior experience in property management, home services, contractor coordination, or a small-business office environment
• Reliable transportation

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Education:

• High school or equivalent (Required)

Work Location: In person