Office Administrator with Team Leadership - TJ / 1848270

Our client Wahkit Sanitary Products is looking for a Office Administrator with Team Leadership in Lahore

Wahkit Products is seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will have a strong foundation in office operations with at least 12 months of professional experience in a related field. In this role, you will support daily administrative tasks, ensuring the smooth running of office activities. You will be responsible for managing calendars, preparing documents, entering data, and coordinating communication efforts within the organization. A comprehensive understanding of the Microsoft Office Suite and experience with email and file management are essential for success in this position. The role requires excellent communication and customer service skills to interact effectively with colleagues and clients.

As an Office Assistant at Wahkit Products, you will also take on the responsibility of managing a small team of three team members. Leadership abilities and the capacity to foster a collaborative team environment are important attributes for this position. The successful candidate will be organized, responsible, and able to work both independently and as part of a team. A bachelors degree is preferred, along with proficiency in spoken and written English. Candidates with an educational background in teaching or education will find this experience beneficial. If you are a motivated professional who thrives in a dynamic office setting, this opportunity is a great match.

Responsibilities

• Manage and coordinate calendar appointments, meetings, and schedules to ensure efficient time management for the team and department heads.
• Prepare, format, and proofread various documents including reports, presentations, and correspondence, maintaining high accuracy and attention to detail.
• Perform data entry tasks maintaining precise and updated records within organizational databases and spreadsheets.
• Handle email communications by drafting, sending, filtering, and organizing messages to support effective correspondence flow.
• Provide excellent customer service by responding to inquiries, addressing concerns, and facilitating communication between clients and internal teams.
• Schedule and organize office meetings, events, and travel arrangements, ensuring all logistics are smoothly executed.
• Maintain an organized and efficient filing system, both physical and electronic, to enable quick retrieval and archiving of documents.
• Coordinate communication between departments, ensuring information is exchanged accurately and timely to support project and operational goals.
• Operate office equipment including printers, copiers, and scanners, performing basic troubleshooting and maintenance as needed.
• Keep records up to date and assist with archiving important documents in accordance with company policies and regulatory requirements.
• Supervise and provide guidance to a team of three office staff members, delegating tasks and monitoring progress to achieve departmental objectives.
• Foster a positive and productive team environment by encouraging collaboration, addressing challenges, and supporting professional development.
• Assist in process improvements by identifying inefficiencies or gaps in office operations and recommending practical solutions.
• Demonstrate responsibility and initiative by proactively addressing issues and supporting the administrative needs of the organization.