Office Administrator/Project Coordinator

Administrator / Project Coordinator – Dubai

Company: Schematic Engineering Consultants
Location: Dubai, UAE
Job Type: Full-time, Permanent
Salary: AED 3,000 – AED 5,000 per month

About Us

Schematic Engineering Consultants is a leading architecture and engineering consultancy based in the UAE, delivering innovative and high-quality design and project management solutions. We are seeking a dedicated and detail-oriented Administrator / Project Coordinator to join our growing team. This role is vital to ensuring smooth office operations, efficient project support, and effective communication with clients, contractors, and authorities.

Key Responsibilities

• Office & Information Management: Maintain an organized and efficient office environment, handling all communications and document control.
• Document Management: Oversee printing, scanning, emailing, distribution, and filing of all project-related documents.
• Budget & Procurement: Assist in preparing budgets, track expenditures, and manage purchase of office supplies and stationery.
• Meetings & Events: Schedule meetings, prepare agendas, take minutes, and arrange venues and refreshments.
• Representation: Represent the firm in communications and stakeholder interactions as needed.
• Travel Coordination: Arrange transport and accommodation bookings for staff.
• Policy & Compliance: Draft and update administrative policies, ensuring compliance with company standards and UAE regulations.
• Database Management: Create and maintain project and client databases.
• Government Portals: Manage submissions and interactions with authorities including DM, DDA, DCD, DEWA, and RTA.
• Communication: Serve as the central point of contact for internal and external communications.
• Project Support: Provide administrative support to engineers and project managers, ensuring deadlines and quality standards are met.

Qualifications & Skills

• Minimum 2 years’ experience as an Administrative Assistant / Project Coordinator in an engineering consulting firm (required).
• Proven experience in handling DM, DDA, DCD, DEWA, and RTA portals (required).
• Bachelor’s degree (required).
• Strong organizational and multitasking skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Ability to handle sensitive information with discretion and confidentiality.
• High level of professionalism, problem-solving ability, and initiative.
• Strong interpersonal skills for liaising with clients, consultants, and government authorities.
• Must be based in Dubai, with ability to commute or relocate before starting.

Job Details

• Job Type: Full-time, Permanent
• Pay: AED 3,000 – AED 5,000 per month (based on experience and qualifications)
• Location: Dubai, UAE (required)
• Experience: Engineering consulting firm – 2 years minimum (required)
• Certification: Demonstrated experience with DM/DDA/DCD/DEWA/RTA portals (required)

Why Join Us?

• Be part of a dynamic and reputable consulting firm in Dubai.
• Work on high-profile architectural and engineering projects.
• Supportive team environment with opportunities to grow and learn.
• Exposure to UAE authorities and regulatory processes.

How to Apply
Interested candidates are invited to send their CV to hr@schematiceng.com, mentioning “Administrator / Project Coordinator – Dubai” in the subject line.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• consulting: 2 years (Required)

License/Certification:

• Experience of handling DM/DDA consulting authority portals (Required)