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Office and Human Resources Administrator
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Job Title: Office and Human Resources Administrator
Department: Human Resources
Reports to: Director of Human Resources
Level:
- Employee
- Supervisor
- Management
Type of Position:
- Full-time
- Part-time
- Union
Hours: 40 /week
x Salary/Non-Exempt
Job Summary: An Office and HR Administrator role combines administrative front-desk duties with HR responsibilities, such as answering phones, greeting visitors, managing schedules, and handling HR tasks like onboarding new hires, maintaining employee records, assisting with benefits, and supporting recruitment efforts. This hybrid position requires a mix of customer service and organizational skills to support both the daily office operations and the human resources department.
Essential Functions (Duties include but are not limited to):
Front office duties
- Greet visitors and coordinate visitor access protocols
- Manage incoming phone calls, route inquiries appropriately, and take detailed messages
- Manage office mail, office supplies, and copy room equipment
- Schedule appointments, meetings, and manage calendars
- Maintain the organization and cleanliness of the reception and common areas
- Handle basic administrative tasks like filing and data entry
- Update company Share Point as needed
- Send company communications
- Collaborate with various departments to facilitate communication and workflow
HR Coordinator duties
- Recruitment: Maintain job openings, review applicants, schedule interviews, and assist with candidate communication
- Onboarding: Organize new hire swag and orientations, create employee files, and ensure all paperwork is completed
- Record management: Maintain and update employee records in an HRIS (Human Resources Information System)
- Employee support: Serve as a point of contact for employee questions
- HR support: Assist with HR projects as assigned
- Safety Training and Compliance: Help coordinate training sessions and assist in ensuring compliance with health and safety regulations
- Confidentiality: The ability to handle sensitive information with discretion is critical.
Skills and Abilities:
- Microsoft Office Suite: Strong proficiency is a must.
- HR Software: Familiarity with HR databases and Applicant Tracking Systems (ATS) is a plus.
- Communication: Excellent verbal and written communication skills are essential for interacting with employees and management.
- Organization: Strong organizational and time-management skills are crucial for managing multiple tasks.
- Problem-Solving: The ability to solve problems independently and work with a diverse range of people is needed.
- Attention to Detail: A high level of accuracy is necessary, especially when dealing with records and sensitive information.
- Knowledge:
- Employment Laws: A basic understanding of employment laws and regulations is important.
- HR Processes: Knowledge of HR procedures, best practices, and administrative processes is required.
Work & Educational Experience Requirements:
- Degree: A Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
- Certifications: Professional certifications like SHRM-CP or PHR are a plus but not always mandatory.
- Experience: 2-4 years of experience in an HR or administrative role is generally required. Some roles may consider an associate's degree with more years of experience.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work is conducted in a semi-private office/cubicle setting. This position is required to be in office.
This description is intended to provide a general idea of the job and in no way states or implies that these are the only duties to be performed by the employee in this position. In our employees, we look for a passion to anticipate and meet our customers’ needs, support team camaraderie, loyalty, and an insatiable desire to attain the highest levels of creating relationships, solutions and value in all areas of our company.
Monday - Friday (8am to 5pm)
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