Office Assistant

Job Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative support, with excellent communication skills and a customer-focused attitude. This role involves managing front desk operations, handling multi-line phone systems, and providing clerical support to ensure the smooth functioning of our office.

Duties

• Greet visitors and manage front desk operations with professionalism and a friendly demeanor.
• Answer and direct incoming calls using multi-line phone systems, ensuring effective communication.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist in calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Handle filing and document management to maintain an organized office environment.
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks including typing, proofreading, and creating documents.
• Support bookkeeping activities as needed, including basic accounting tasks using QuickBooks.
• Maintain confidentiality of sensitive information while managing clerical duties.
• Collaborate with team members to improve office processes and enhance productivity.

Experience

• Previous office experience is required; experience as a dental or medical receptionist is a plus.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Bilingual candidates are encouraged to apply to assist with diverse clientele.
• Excellent phone etiquette and customer service skills are essential for this role.
• Familiarity with time management techniques to prioritize tasks effectively.
• Experience in administrative roles or as a personal assistant is preferred but not mandatory. Join us as an Office Assistant where you will play a crucial role in supporting our team while enhancing your professional skills in a dynamic work environment!

Job Type: Part-time

Pay: AED1,500.00 per month