Office Assistant

We are seeking a highly organized, proactive, and versatile Office Assistant to perform a combination of administrative, receptionist, record-keeping, and HR support duties. This multi-faceted role requires excellent multitasking skills, attention to detail, and the ability to handle sensitive information with professionalism and confidentiality. The ideal candidate will ensure smooth office operations while providing exceptional support to staff and visitors.

Key Responsibilities:

1. Office Assistant/Office Lady:

• Perform general administrative tasks, including data entry, filing, and document preparation.
• Manage office supplies, inventory, and vendor coordination.
• Maintain a clean, organized, and professional office environment.
• Assist with scheduling, coordinating meetings, and managing calendars for staff or management.

2. Receptionist Duties:

• Greet and welcome visitors, clients, and staff in a professional and friendly manner.
• Answer, screen, and direct incoming calls and emails.
• Manage front desk operations, including handling mail, deliveries, and courier services.
• Respond to inquiries and provide information about the organization as needed.

3. Record Keeper:

• Maintain accurate and up-to-date records, both physical and digital, including employee files, contracts, and office documentation.
• Organize and archive documents in compliance with company policies and legal requirements.
• Ensure data integrity and confidentiality of sensitive records.
• Assist in preparing reports and retrieving records for audits or management requests.

4. HR Support:

• Assist with recruitment processes, including posting job ads, scheduling interviews, and communicating with candidates.
• Support onboarding of new employees, including preparing paperwork and coordinating orientation.
• Maintain employee records, attendance, and leave tracking.
• Assist with payroll preparation and benefits administration under the guidance of the HR Manager.
• Handle employee inquiries regarding HR policies and procedures.

5. General Support:

• Provide clerical support to various departments as needed.
• Coordinate travel arrangements, accommodations, and itineraries for staff when required.
• Assist in organizing company events, meetings, or training sessions.
• Perform other ad-hoc duties as assigned to support office operations.

Job Type: Full-time

Pay: AED1,800.00 - AED2,500.00 per month

Ability to commute/relocate:

• Al Nahda: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do You Have Driving License

Education:

• Bachelor's (Preferred)

Location:

• Al Nahda (Preferred)