Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming, and professional office environment. This paid position offers an exciting opportunity for someone eager to develop their office management skills while contributing to a vibrant team.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software
• Handle clerical tasks such as filing, proofreading documents, and organizing office supplies to ensure a tidy workspace
• Support calendar management and appointment scheduling for staff members and executives
• Assist with bookkeeping duties including invoice processing and basic financial record keeping
• Provide excellent customer service by supporting clients, vendors, and internal teams with timely responses and support
• Maintain office organization through filing systems, inventory management, and document management procedures
• Support office management activities to improve workflow efficiency and overall office operations

Experience

• Prior office experience or administrative support experience is required; familiarity with office procedures is highly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar, Drive) is essential
• Experience with QuickBooks or other bookkeeping software is a plus
• Bilingual skills are highly desirable to assist diverse client needs effectively
• Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment
• Excellent communication skills with professional phone etiquette and customer service orientation
• Clerical skills such as typing quickly and accurately, proofreading documents, and data entry are necessary
• Knowledge of front desk operations, multi-line phone systems, medical or dental receptionist duties, or personal assistant experience will be advantageous

Join us as an Office Assistant where your enthusiasm meets your organizational talents! Be part of a team that values proactive support, clear communication, and a positive work environment. This role offers the chance to grow your administrative expertise while making a meaningful impact every day.

Pay: $18.00 - $22.00 per hour

Work Location: In person