Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will help foster a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting various office functions. If you thrive in a fast-paced setting and possess a passion for excellent customer service, this is the perfect role for you!

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and support administrative processes
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Assist with calendar management and appointment scheduling for staff or executives
• Support bookkeeping tasks using QuickBooks
• Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions at all times

Skills

• Proven experience with office management, clerical tasks, and administrative support in a professional environment
• Strong computer literacy with proficiency in Microsoft Office, Google Workspace, data entry, and basic bookkeeping software
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Exceptional phone etiquette skills combined with experience handling multi-line phone systems and customer service interactions
• Attention to detail in proofreading, filing, and maintaining accurate records
• Personal assistant or medical/dental receptionist experience is a plus but not required; strong willingness to learn is essential

Join us as an Office Assistant where your enthusiasm fuels our success! Bring your organizational talents, positive attitude, and dedication to creating a seamless office environment. We value proactive team players committed to delivering outstanding support every day!

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)

Work Location: In person