Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role is vital in providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support various departments and enhance overall office productivity. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant work environment.

Duties

• Greet visitors, clients, and vendors with professionalism and a friendly demeanor at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks accounting software
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management activities such as calendar management, appointment scheduling, and meeting coordination
• Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Previous experience as a receptionist or medical/dental receptionist is a plus
• Demonstrated phone etiquette skills with experience handling multi-line phone systems and customer support calls
• Attention to detail for proofreading documents and data entry accuracy
• Personal assistant experience or office management background is advantageous
• Strong typing skills combined with good organizational habits for filing, data entry, and calendar management

Join us as an Office Assistant to be a key part of a lively team dedicated to maintaining a professional yet welcoming environment. Your organizational talents will help streamline our operations while delivering outstanding support to colleagues and clients alike!

Job Types: Full-time, Part-time

Pay: From $18.81 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person