Office Assistant

Job Overview

ARUS Consulting is a dynamic energy efficiency consulting firm dedicated to delivering innovative solutions to our clients. We are seeking a versatile and organized Personal Assistant to support our leadership team and contribute to our office operations. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this could be the perfect role for you!

As a Personal Assistant, your primary focus will be providing high-level support to the Owner and Operations Manager. You'll also assist with general office administrative duties, ensuring smooth day-to-day operations. This is a multifaceted role that requires strong organizational skills, communication, and the ability to prioritize tasks effectively.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for the Owner and Operations Manager.
• Handle confidential correspondence, prepare reports, and assist with personal errands as needed.
• Conduct research, organize documents, and support special projects.
• Anticipate needs and provide proactive support to ensure efficient workflow.
• Assist with any tasks that the Owner and Operations Manager need completed.
• Answer incoming phone calls, greet visitors, and manage inquiries professionally.
• Schedule client assessments, appointments, and follow-ups.
• Assist existing administrative staff with tasks such as data entry, filing, inventory management, and event coordination.
• Maintain office supplies, organize files, and ensure a tidy and efficient workspace.
• Perform other ad-hoc duties to support team productivity.
• Experience
• Prior office experience or clerical experience is preferred but not required; a strong willingness to learn is essential.
• Demonstrated proficiency in computer literacy with familiarity in Microsoft Office applications and Google Workspace tools.
• Experience with multi-line phone systems, front desk operations, or receptionist duties is highly desirable.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
• Knowledge of customer service principles, phone etiquette, and data entry best practices will contribute to success in this role.
• Must be reliable, detail-oriented, and adaptable to changing priorities.
• High level of discretion and ability to handle sensitive information.

Pay: From $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person