Office Assistant

Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional customer support. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly and direct calls accurately using excellent phone etiquette
• Perform data entry, filing, and document proofreading to maintain organized records
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare documents and reports
• Support bookkeeping activities in Quickbooks, Netsuite or similar accounting software when needed
• Provide exceptional customer service by assisting clients and responding to inquiries efficiently
• Maintain a clean, organized front desk area and ensure all office equipment is functioning properly

Skills

• Proven office management experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems and excellent phone etiquette skills
• Strong clerical experience including AP and AR data entry, contract management and document management
• Knowledge of QuickBooks or Netsuite bookkeeping software is a plus for handling financial tasks
• Excellent time management skills with the ability to prioritize tasks efficiently
• Computer literacy across various platforms with quick adaptability to new tools or software
• Previous experience as a receptionist or office admin is advantageous
• Ability to handle customer support scenarios professionally and courteously - This is a customer facing role!

Join us as an Office Assistant where your proactive spirit will thrive! Bring your organizational prowess, positive attitude, and dedication to excellence as you support our team in creating a productive and welcoming environment. This role is perfect for someone eager to grow their administrative skills while making a meaningful impact every day!

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person