Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff, students, and visitors alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and warmth, creating a positive first impression.
• Answer/generate emails and phone calls
• Manage calendar appointments, schedule meetings, and coordinate office events using Google Workspace tools.
• Perform data entry, maintain filing systems, and ensure all records are organized and up-to-date for easy retrieval.
• Handle incoming and outgoing correspondence, proofread documents for accuracy, and assist with basic bookkeeping tasks using QuickBooks or similar software.
• Support office management tasks such as supply inventory, equipment maintenance, and general clerical duties to keep the office running smoothly.
• Provide customer support by addressing inquiries efficiently and professionally, ensuring excellent service at all times. This list is a general outline and additional or similar tasks may be asigned as needed.

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent computer literacy including data entry, proofreading, and document formatting.
• Strong communication skills with the ability to handle phone calls with professionalism and courtesy; bilingual abilities are a plus.
• Experience with multi-line phone systems, calendar management, filing systems, and general clerical tasks such as typing and proofreading.
• Familiarity with QuickBooks for bookkeeping or basic accounting is advantageous.
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment.
• Previous experience as a receptionist or in customer service is highly valued. Join us to be part of a lively team dedicated to supporting our organization’s success! We’re committed to fostering a positive work environment where your skills grow alongside our company’s achievements.

Pay: $18.00 - $22.00 per hour

Work Location: In person