Office Assistant

OFFICE ASSISTANT – BILINGUAL PREFERRED (English/Spanish)

needed to provide support for Office Manager at a polyurethane manufacturing company with ~30 employees. This position will provide vital support to the Office Manager and other departments as needed. The ideal candidate will be punctual, detail oriented, use excellent communication skills, and have previous experience working in an office environment and performing administrative tasks.

Job Duties

Handle incoming calls using a 4-line phone system

Handle incoming visitors and direct to the appropriate office personnel accordingly

Assist in planning/scheduling meetings and appointments

Prepare incoming/outgoing shipments via LTL, UPS, FedEx, etc.

Prepare vendor purchase orders and track for timely delivery

Monitor office supply inventory and order as necessary

Track 35+ employee’s attendance daily

Assist with HR tasks including distributing incoming applications/resumes, tracking applicants, and scheduling

interviews

Prepare/maintain reports in Excel

Maintain organized filing system

Support Office Manager with daily tasks as assigned

Requirements

Bilingual (Spanish/English) - Preferred

3+ years administrative experience

Highly proficient in Microsoft Word, Excel, and Outlook

Ability to follow company procedures accurately and efficiently

Ability to multi-task and prioritize

Excellent Attendance

High School diploma or equivalent

Pre-employment drug and background screening

• ESCO reserves the right to change or add to these duties and/or requirements as determined by Management.
  
  

Additional Benefits As An Esco Employee After Probationary Period

(Additional probation period may apply to some benefits):

Health, Dental, Vision, and Life Insurance

Paid Vacation and Holidays

Performance bonuses

You Should Be Proficient In

• Excellent Communication Skills
• Basic Computer Skills
• Microsoft Excel