Office Assistant

Overview
We are seeking a dynamic and highly organized bilngual Office Assistant to join our team and help keep our daily operations running smoothly. This vital role offers an exciting opportunity to support various administrative functions, enhance office efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to thrive in a fast-paced environment. Whether managing front desk duties or assisting with clerical tasks, you will play a key role in creating a welcoming and productive workplace.

Duties

• Greet visitors and manage the front desk with professionalism and warmth, ensuring a positive first impression
• Operate multi-line phone systems, answer inquiries, direct calls, and handle messages efficiently
• Perform data entry and maintain accurate records using Microsoft Office and Google Workspace tools
• Manage appointment scheduling and calendar coordination for staff or clients
• Handle filing, document proofreading, and organize office supplies to ensure smooth workflow
• Support office management activities by coordinating meetings, preparing reports, and overseeing general administrative tasks

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Wordperfect, Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills coupled with attention to detail for proofreading and data entry accuracy
• Exceptional customer service skills with a friendly demeanor and professional attitude
• Ability to multitask efficiently while managing time effectively in a busy environment
• Experience as a legal assistant or law office receptionist or personal assistant is a plus but not required
• Knowledge of office management best practices including filing systems, calendar management, and office supply organization

Join us as an Office Assistant to be at the heart of our operations—supporting our team, delighting our visitors, and ensuring our office functions seamlessly. This paid position offers an engaging work environment where your organizational talents will shine!

Pay: $14.00 - $16.00 per hour

Work Location: In person