Office Assistant

We are seeking a highly organized and dependable Office Assistant to support daily operations for our growing general contracting company. This position plays a key role in keeping projects & office operations running smoothly by assisting with administrative tasks, coordinating communication, & maintaining accurate records. Our ideal candidate is detail-oriented, proactive, & comfortable working in a fast-paced environment.

Key Responsibilities:

• Answer & manage incoming leads, emails & customer inquiries
• Schedule appointments or inspections for team members.
• Maintain & organize project files, permits, & other documentation.
• Track job progress, & update project management systems.
• Assist with accounts payable & receivables
• Keep track of subcontractor licenses, insurance, & other documentation to ensure compliance with state requirements.
• Order office supplies & maintain office organization & cleanliness.

Qualifications

• Previous administrative or office assistant experience preferred.
• Experience in construction, contracting, marketing, or insurance claims supplementing is preffered but not required.
• Strong organizational skills.
• Excellent communication & customer service abilities.
• Proficiency with excel, Microsoft, word, adobe, or similar software.
• Ability to prioritize tasks and meet deadlines.
• Attention to detail & problem-solving mindset.
• Reliable transportation

Pay: From $30.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

People with a criminal record are encouraged to apply

Work Location: In person