Office Assistant

Overview
We are seeking a organized, eager to learn and enthusiastic Office Assistant to join our team and help ensure the smooth operation of our office environment. This role is vital in providing exceptional administrative support, managing front desk responsibilities, and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a welcoming atmosphere for visitors and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, professional setting.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression while managing front desk operations.
• Answer multi-line phone systems promptly and professionally, directing calls to appropriate team members.
• Manage appointment scheduling and calendar coordination for staff using various digital tools.
• Perform data entry, filing, and document proofreading to maintain accurate records and support office organization.
• Handle incoming and outgoing mail, deliveries, and correspondence efficiently.
• Support bookkeeping tasks using accounting software to assist with invoicing and expense tracking.
• Maintain office supplies inventory, order necessary items, and ensure the workspace remains tidy and organized.

Experience

• Proven office management or administrative experience in a professional setting.
• Familiarity with clerical duties such as filing, data entry, proofreading, and document organization.
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and general computer literacy.
• Experience working with multi-line phone systems, phone etiquette, and customer service best practices.
• Bilingual abilities are highly valued to assist diverse client needs effectively.
• Previous roles such as receptionist (medical or dental), personal assistant, or office clerk are advantageous.
• Demonstrated organizational skills with excellent time management capabilities to prioritize tasks efficiently. Join us as an Office Assistant if you’re eager to contribute your organizational talents in a lively environment that values proactive support and exceptional service!

Pay: $17.00 - $19.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person