Office Assistant

Overview
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and lively workplace atmosphere.

Duties

• Greet visitors and manage the front desk with professionalism and warmth, creating a welcoming environment for all clients and guests
• Operate multi-line phone systems, answer inquiries, direct calls efficiently, and maintain clear communication channels
• Manage calendar appointments, schedule meetings, and coordinate events using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all administrative records
• Handle basic bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping
• Support office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas
• Provide customer support via phone or email, addressing inquiries promptly with excellent phone etiquette and professionalism

Experience

• Prior office experience in clerical or administrative roles is highly preferred
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Experience with QuickBooks or other bookkeeping software is a plus
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, including phone etiquette and customer service experience
• Familiarity with medical or dental receptionist duties or personal assistant responsibilities is advantageous
• Demonstrated time management skills with the ability to prioritize tasks effectively

Join us as an Office Assistant and become an integral part of a vibrant team dedicated to excellence! This role offers a fulfilling opportunity to enhance your administrative expertise while supporting our mission of delivering outstanding service. We welcome motivated individuals eager to grow their career in a professional yet lively setting!

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave

Work Location: In person