Office Assistant

Overview
We are seeking a reliable detailed -oriented Office Assistant to support the Office Manager with daily administrative tasks. The ideal candidate will be organized, proactive, and able to handle multiple responsibilities in a fast paced environment.

Responsibilities

• Assist the Office Manager with day -to day operations
• Report directly to Office Manager
• Update and maintain multiple systems on a daily basis
• Answer multi-line phone systems promptly, directing calls efficiently and courteously while practicing excellent phone etiquette.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy including data entry, typing speed, and familiarity with multi-line phone systems.
• Previous experience as a receptionist or personal assistant is advantageous;
• Exceptional customer service skills coupled with professional phone etiquette and interpersonal communication skills.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Experience:

• Multi-line phone systems: 5 years (Preferred)
• Office: 5 years (Preferred)

Language:

• English (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Chestnut Ridge, NY 10977 (Preferred)

Work Location: In person