Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support administrative functions, manage front desk responsibilities, and provide exceptional customer service. If you thrive in a fast-paced setting and enjoy multitasking, this position offers a fantastic opportunity to grow your career while contributing to a positive workplace atmosphere.

Duties

• Greet visitors and clients at the front desk with professionalism and warmth, ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently
• Perform data entry and maintain accurate filing systems both physically and digitally using tools like Google Workspace and Microsoft Office
• Handle scheduling tasks including calendar management and appointment setting for staff members
• Support office management activities such as supply ordering, inventory tracking, and maintaining cleanliness and organization of common areas
• Proofread documents, correspondence, and reports to ensure accuracy and professionalism
• Provide customer support by addressing inquiries promptly and courteously, whether via phone or email

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Ability to prioritize tasks efficiently through effective time management skills
• Personal assistant experience or office management background preferred for handling varied administrative responsibilities

Join us as an Office Assistant and become an essential part of our vibrant team! Your dedication will help create a welcoming environment while supporting daily operations seamlessly. We value energetic professionals committed to excellence—ready to make a positive impact every day!

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person