Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, manage front desk responsibilities, and provide exceptional customer service. If you thrive in a fast-paced environment, possess strong computer literacy, and enjoy helping others, this is the perfect opportunity to showcase your skills and grow professionally. This paid position offers a chance to develop your office management expertise while contributing to a positive workplace atmosphere.

Duties

• Greet visitors and clients warmly at the front desk, providing excellent customer service and maintaining a professional demeanor.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately.
• Perform data entry tasks using Microsoft Office and Google Workspace tools with accuracy and efficiency.
• Maintain organized filing systems, handle document proofreading, and ensure all records are up-to-date.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
• Support bookkeeping activities including invoice processing and basic financial record keeping using QuickBooks.
• Provide administrative support such as photocopying, faxing, mailing, and managing office supplies inventory.
• Handle clerical tasks with precision while demonstrating excellent phone etiquette and organizational skills.

Experience

• Prior office experience or administrative support roles demonstrating familiarity with office procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with multi-line phone systems, data entry, filing, and general clerical duties.
• Bilingual abilities are highly valued to assist diverse client needs effectively.
• Knowledge of QuickBooks or bookkeeping experience is a plus for supporting financial tasks.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent communication skills with a professional phone etiquette; customer service experience is essential.
• Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized workflows. Join us as an Office Assistant where your proactive attitude will make a meaningful impact! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth in office management and administrative expertise. This paid role ensures you gain hands-on experience in a vibrant setting—helping us keep everything running seamlessly!

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule

Work Location: In person