Office Assistant

Job Summary
We are seeking a detail-oriented and proactive Office Assistant to support our team in daily administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a customer-focused mindset. This role is essential in ensuring smooth office operations and providing exceptional service to both internal and external stakeholders.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems, ensuring effective communication with clients and staff.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Assist with filing, organizing documents, and maintaining office supplies.
• Provide customer support by addressing questions and resolving issues promptly.
• Utilize QuickBooks for basic bookkeeping tasks as needed.
• Support calendar management for scheduling appointments and meetings.
• Conduct proofreading of documents to ensure accuracy and professionalism.
• Collaborate with team members to enhance office management processes.
• Maintain computer literacy by utilizing Microsoft Office Suite and Google Workspace for various tasks.

Experience

• Previous office experience or clerical experience is preferred.
• Familiarity with administrative duties such as calendar management and customer service is essential.
• Bilingual candidates are encouraged to apply, enhancing communication with diverse clients.
• Strong typing skills along with time management abilities are necessary for success in this role.
• Proficiency in organizational skills to manage multiple tasks effectively. We invite qualified candidates who are eager to contribute to our team's success while developing their professional skills in a dynamic office environment.

Pay: $20.99 - $28.28 per hour

Work Location: In person