Office Assistant

ABOUT US:

The mission of The Bronx Charter Schools for Better Learning (BBL) provides their students with a solid foundation for academic success, through achievement that exceeds citywide averages and meets or exceeds New York State Standards and national norms in all curriculum areas tested, especially in mathematics and language arts. Our teaching constantly adjusts to the needs of our students, leading to independence, autonomy, responsibility, and a sustained love of learning, all of which contribute directly to high academic achievement.

BBL is a dynamic elementary charter school dedicated to providing an exceptional educational experience to students. We are committed to fostering a supportive and engaging learning environment where students thrive academically and socially.

POSITION SUMMARY

The Office Assistant plays a vital role in supporting the daily administrative and operational functions of BBL. This position ensures the main office operates efficiently while delivering high-quality customer service to students, families, and staff. The Office Assistant is responsible for maintaining accurate student data in systems such as ATS and PowerSchool, supporting compliance requirements, and contributing to a welcoming, organized, and student-centered environment.

ESSENTIAL FUNCTIONS

Front Office & School Operations

• Serve as the first point of contact for all visitors, families, and staff, ensuring a professional and welcoming environment.
• Manage front desk operations, including answering phones, greeting visitors, and directing inquiries appropriately.
• Coordinate daily office workflow to support uninterrupted school operations.
• Maintain visitor logs and ensure adherence to school safety and security protocols.

Student Information Systems and Data Management

• Maintain accurate student records in ATS and PowerSchool, including enrollment, attendance, and demographic updates.
• Process student admissions, transfers, and withdrawals in compliance with New York State Education Department (NYSED) and authorizer requirements.
• Monitor daily attendance, follow-up on absences, and communicate with families regarding attendance concerns.
• Generate and maintain reports for compliance, audits, and internal data tracking.
• Ensure adherence to FERPA and all data privacy regulations.

Family Engagement and Communication

• Provide responsive, respectful, and culturally competent support to families.
• Assist with family communications, including notices, report distribution, and school updates.
• Support enrollment inquiries and registration processes.
• Facilitate communication in Spanish or other languages as needed.

Administrative & Clerical Support

• Prepare correspondence, reports, and presentations for school leadership.
• Maintain organized filing systems, including confidential student records.
• Assist staff with clerical needs, including copying, scheduling, and document preparation.
• Manage calendars, schedule meetings, and coordinate logistics.

Compliance and Reporting

• Assist in preparing reports required by NYSED, NYC DOE, and the school’s authorizer.
• Support audits and compliance reviews by maintaining accurate and accessible documentation.
• Track required documentation such as immunization records, emergency contacts, and enrollment packets.

School Operations Support

• Assist with coordination of school-wide events, testing administration, and operational initiatives.
• Support procurement processes, inventory tracking, and supply management.

OTHER FUNCTIONS

Perform other related duties as assigned by the Principal or Office Manager.

REQUIRED or DESIRED QUALIFICATIONS

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of 1-2 years of administrative or school office experience preferred.
• Experience with Automate The Schools (ATS) and/or PowerSchool strongly preferred.
• Familiarity with NYC DOE procedures and charter school operations is a plus.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong organizational, communication, and customer service skills.
• Ability to manage confidential information with discretion and professionalism.
• Bilingual preferred to effectively serve the BBL community.

CERTIFICATIONS

None required.

PHYSICAL DEMANDS/WORK ENVIRONMENT

This position requires the ability to perform the essential functions of the role, with or without reasonable accommodation. Responsibilities are typically carried out in an office and school environment and may involve:

• Traveling between campuses and community locations as needed.
• Moving within and between office spaces, including sitting, standing, walking, and climbing stairs for extended periods.
• Engaging in verbal communication (e.g., speaking clearly and loudly in meetings or public settings).
• Visual and auditory acuity for interacting with students, staff, and technology (e.g., reading screens, hearing conversations or alerts).
• Performing tasks that require fine motor skills, such as typing, writing, using office equipment, or operating instructional tools (e.g., whiteboards, projectors).
• Occasional bending, stooping, reaching, and lifting of materials (e.g., files, documents, or office supplies).

BBL will provide reasonable accommodations to qualified individuals with disabilities to support the successful performance of job duties.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. BBL reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business. BBL is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. BBL will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have experience working with PowerSchool?
• Do you have experience working with ATS?
• Do you have experience working in a charter school setting?

Work Location: In person