Office Assistant

Job Overview
We are seeking a highly organized and detail-oriented Office Assistant to support our administrative team. This role involves managing daily office operations, providing exceptional customer service, and ensuring smooth communication within the organization. The ideal candidate will possess strong computer skills, office management experience, and excellent organizational abilities to contribute to a productive work environment.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office, Google Workspace, and other office software for various administrative tasks
• Assist with calendar management and scheduling appointments or meetings
• Support bookkeeping and basic QuickBooks tasks as needed
• Provide customer support via phone, email, or in person, ensuring excellent service standards
• Handle administrative tasks such as copying, scanning, and organizing documents
• Maintain a clean and organized office environment to promote efficiency
• Support personal assistant duties or medical/dental receptionist tasks as required

Experience

• Prior office management or administrative experience preferred
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks, data entry, and bookkeeping is a plus
• Bilingual skills are desirable for effective communication with diverse clients and staff
• Familiarity with multi-line phone systems and front desk operations is advantageous
• Proven organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent customer service skills with professional phone etiquette and clerical experience
• Ability to manage time effectively and prioritize tasks for optimal workflow
• Previous experience as a personal assistant, medical receptionist, or dental receptionist is beneficial but not required

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Work Location: In person