Office Assistant

Office Assistant – Multiple Business VenturesJob Summary

We are seeking a reliable, organized, and detail-oriented Office Assistant to support the daily operations of multiple business ventures. This role includes administrative support, tenant and customer communication, coordinating repairs and maintenance, preparing statements, paying bills, making deposits, maintaining spreadsheets and ledgers, sending mail, assisting with marketing, ordering supplies, light office cleaning, and occasional driving to properties.

This position requires being physically present in the office for a few hours per day, while also remaining generally available to respond to calls, texts, and emails outside of office hours as business needs arise.

The ideal candidate is professional, dependable, flexible, responsive, and able to manage a wide variety of tasks across different businesses.

Key ResponsibilitiesAdministrative Support

Provide day-to-day office support for multiple ventures, including filing, scanning, organizing records, answering calls or emails, preparing documents, and helping keep office operations running smoothly.

Tenant, Customer, and Vendor Relations

Communicate professionally with tenants, customers, vendors, contractors, and business partners. Respond to questions, coordinate follow-ups, and help maintain positive working relationships.

Repairs and Maintenance Coordination

Assist with managing repairs and maintenance for real estate properties and other business assets. Receive requests, contact vendors or maintenance personnel, schedule service, follow up on completion, and keep accurate records.

Billing, Statements, and Ledgers

Prepare and send tenant or customer statements, maintain account records, update ledgers, track payments, and help ensure financial information is accurate and organized.

Bills, Deposits, and Basic Bookkeeping

Assist with paying bills, processing invoices, recording expenses, preparing check deposits, organizing receipts, and maintaining supporting documentation.

Spreadsheet and Record Maintenance

Maintain spreadsheets, databases, vendor lists, tenant/customer lists, repair logs, payment records, marketing lists, and other business records with accuracy and attention to detail.

Mail and Correspondence

Prepare and send outgoing mail, organize incoming mail, draft basic correspondence, and help manage documents that need to be mailed, filed, or delivered.

Office Supplies and Office Upkeep

Monitor office supply levels, purchase or pick up supplies as needed, keep work areas organized, and perform light office cleaning to maintain a neat and professional office environment.

Property Visits and Driving

Occasionally drive to properties or business locations to deliver documents, check on property conditions, meet vendors, take photos, pick up or drop off items, or assist with other business needs. A valid driver’s license and reliable transportation are required.

Calls, Emails, and Availability

Be available to answer or respond to calls, texts, and emails throughout the day as needed, including when not physically in the office. Timely communication is important for tenant issues, vendor coordination, business questions, and urgent matters.

Marketing Support

Assist with basic marketing tasks for various ventures, such as preparing listings or promotional materials, updating advertisements, organizing photos or content, maintaining contact lists, and supporting outreach efforts.

Qualifications

The preferred candidate will have:

• Strong organizational and communication skills
• Good attention to detail and accuracy
• Ability to manage multiple tasks across different businesses
• Basic computer skills, including email, word processing, and spreadsheets
• Professional attitude when working with tenants, customers, vendors, and coworkers
• Dependability, discretion, and willingness to learn
• Ability to be in the office a few hours per day
• Availability to respond to calls, texts, and emails throughout the day as needed
• Valid driver’s license and reliable transportation
• Willingness to perform light office cleaning and supply errands
• Basic bookkeeping, office administration, or property management experience is helpful but not required

Pay: $2,000.00 - $3,000.00 per month

Benefits:

• Paid time off

Work Location: Hybrid remote in Sioux Falls, SD 57104