Office Assistant

Job Overview
We are seeking a proactive, organized, and personable Office Assistant to join our dynamic team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative functions. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a keen eye for detail. Your energy and enthusiasm will help foster an efficient workplace where everyone can succeed. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive team atmosphere.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courtesy, and relay messages accurately
• Perform data entry and maintain organized filing systems both digitally and physically
• Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support calendar management and scheduling for team members or executives, ensuring appointments are well-organized
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications
• Perform clerical duties such as photocopying, scanning, mailing, and maintaining office supplies inventory
• Support office management tasks including organizing meetings, managing office equipment, and ensuring a tidy workspace

Qualifications

• Proven experience in an office environment with strong clerical or administrative skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and basic computer literacy
• Experience with QuickBooks or bookkeeping is preferred but not required
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to assist diverse client needs
• Previous experience as a dental or medical receptionist or personal assistant is a plus
• Demonstrated customer service skills with a friendly and professional demeanor
• Ability to perform data entry accurately with good typing speed and attention to detail
• Knowledge of office management procedures including filing systems, proofing documents, and calendar management
• Strong time management skills to handle multiple responsibilities efficiently

Join us in creating a vibrant work environment where your organizational talents make a real difference! This role offers valuable experience in office operations while supporting a collaborative team dedicated to excellence.

Pay: $13.00 - $15.00 per hour

Work Location: In person