Office Assistant

Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of daily office activities, providing exceptional customer support, and maintaining an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced setting and enjoy multitasking, this position offers a fantastic opportunity to grow your administrative expertise while supporting our vibrant team.

Duties

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage calendar scheduling, appointments, and meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain organized records to ensure easy retrieval of information
• Assist with bookkeeping tasks using QuickBooks and handle basic office management responsibilities
• Provide exceptional customer service by supporting clients, vendors, and internal teams
• Proofread documents for accuracy and clarity before distribution or submission
• Support administrative tasks such as copying, scanning, and preparing correspondence or reports
• Maintain office supplies inventory and coordinate procurement as needed

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills coupled with attention to detail for proofreading and data entry tasks
• Bilingual abilities are a plus to assist diverse client needs
• Knowledge of multi-line phone systems, phone etiquette, and customer support best practices
• Previous experience as a receptionist or personal assistant is advantageous
• Ability to handle confidential information discreetly while demonstrating professionalism at all times

Join us in creating a positive, efficient workplace where your organizational talents can shine! This paid position offers an engaging environment where your skills will directly contribute to our success. We value energetic individuals who are eager to support our team’s growth while delivering outstanding service every day.

Pay: $14.00 - $15.00 per hour

Work Location: In person