Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk, managing multi-line phone systems with courteous phone etiquette.
• Handle incoming calls, direct inquiries appropriately, and provide excellent customer service support.
• Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools.
• Perform data entry, maintain filing systems, and ensure accurate record keeping for various administrative tasks.
• Assist with bookkeeping duties using QuickBooks or similar accounting software to support office management activities.
• Support clerical functions such as proofreading documents, organizing files, and managing office supplies inventory.
• Provide general administrative assistance including typing correspondence, managing email communications, and supporting team members with personal assistant tasks as needed.

Experience

• Previous office experience or administrative support role is preferred; experience in medical or dental reception is a plus.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent communication skills in both English and bilingual capabilities are highly desirable.
• Familiarity with office management procedures such as filing systems, data entry, and calendar management.
• Experience with clerical tasks including proofreading, typing accuracy, and document formatting.
• Knowledge of customer service principles within an Assited Living or Medical Field and phone etiquette to ensure positive interactions with clients and visitors. Join us to be part of a dedicated team where your organizational talents will shine! This role offers the chance to grow your career in a supportive environment that values proactive problem-solving and exceptional service delivery.

Pay: $14.00 - $18.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Life insurance
• Professional development assistance

Work Location: In person