Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the friendly face and efficient coordinator behind the scenes, ensuring smooth daily operations within our office environment. Your energy, attention to detail, and proactive approach will help foster a welcoming atmosphere for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.

Responsibilities

• Greet visitors and clients warmly at the front desk, providing exceptional customer service and assistance.
• Manage multi-line phone systems with professionalism, ensuring all calls are directed accurately and promptly.
• Handle incoming and outgoing correspondence, including emails, mail, and packages with precision.
• Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy.
• Schedule appointments, calendar management, and coordinate meetings using Google Workspace and Microsoft Office tools.
• Perform clerical duties such as photocopying, scanning, filing, and updating records efficiently.
• Support office management tasks including inventory tracking, basic bookkeeping with QuickBooks, and general administrative support.

Skills

• Proven experience with office management, clerical tasks, or administrative roles in a professional setting.
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Bilingual abilities are highly valued to assist diverse client needs.
• Familiarity with multi-line phone systems, phone etiquette, and customer support best practices.
• Experience with data entry, proofreading documents, filing systems, and record keeping.
• Knowledge of office equipment such as printers, scanners, and fax machines; experience with bookkeeping or QuickBooks is a plus. Join us as an Office Assistant where your enthusiasm meets opportunity! Help create a productive environment while advancing your career in office administration—your skills will shine here!

Pay: $18.00 - $20.00 per hour

Work Location: In person