Office Assistant

Job Description:

As an Office Assistant, you will play a key role in supporting day-to-day administrative operations. You will work closely with our team and management to ensure smooth office functioning and help maintain organization in our fast-paced work environment. This position requires excellent communication skills, organizational abilities, and a proactive attitude.

Key Responsibilities:

• Answer and direct phone calls, emails, and other inquiries.
• Process customer orders and maintain accurate order records.
• Assist with inventory management and restocking supplies.
• Prepare and file documents, invoices, and other necessary paperwork.
• Assist with data entry and updating customer and order databases.
• Assist in preparing shipments and coordinating with logistics teams.
• Perform general office tasks, such as faxing, copying, and scanning.
• Provide administrative support to the management team as needed.

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree a plus).
• Prior experience in an office setting or administrative role preferred.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills (both written and verbal).
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Positive attitude and strong work ethic.

Preferred Skills:

• 1+ years experience in accounting, finance, or bookkeeping
• Strong analytical and problem-solving skills, proficiency with Microsoft Excel
• Knowledge of Excel formulas
• Ability to convert raw data into meaningful financial reports
• Strong customer service
• Excellent phone skills
• Ability to multitask and learn quickly
• Resourcefulness and adaptability
• Knowledge of coffee products and industry is a plus.

Benefits:

• Competitive wage based on experience.
• Professional development opportunities.
• Positive and supportive work environment.

Pay: $18.00 - $20.00 per hour

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Kahului, HI 96732 (Required)

Work Location: In person