Office Assistant

Job Summary
We are seeking a dynamic and detail-oriented Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and organizational skills will support administrative tasks, manage front desk responsibilities, and provide exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant workplace. Bilingual abilities and experience with office software are highly valued as you help create a welcoming and productive atmosphere for staff and visitors alike.

Responsibilities

• Greet visitors and clients warmly at the front desk, providing excellent customer service and maintaining professional phone etiquette.
• Manage multi-line phone systems, directing calls accurately and efficiently to appropriate departments or personnel.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records.
• Handle scheduling tasks such as calendar management, appointment setting, and coordinating meetings using tools like Google Workspace or Microsoft Office.
• Assist with basic bookkeeping duties using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Support office management activities by maintaining supplies inventory, organizing files, and overseeing general clerical duties.
• Provide administrative support to staff members, including personal assistant tasks, document preparation, and time management assistance.

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Strong communication skills with a focus on professionalism in person and over the phone; bilingual abilities are a plus.
• Experience with multi-line phone systems, customer support, proofreading, filing, and calendar management is preferred.
• Knowledge of QuickBooks or bookkeeping experience is advantageous but not mandatory.
• Prior experience as a receptionist, medical or dental receptionist, or personal assistant will be considered beneficial. Join us to be part of a supportive team that values your initiative and dedication! This role offers an engaging environment where your organizational talents will shine while supporting our company's success every day.

Pay: $19.00 - $22.00 per hour

Work Location: In person