Office Assistant

Job Summary:
We are seeking a reliable and detail-oriented Office Assistant with a basic accounting background to support daily administrative and financial operations. The role includes handling quotations, coordinating pricing, and following up with customers on payments to ensure smooth cash flow and business efficiency.

Key Responsibilities:

• Prepare and assist in generating quotations based on client requirements
• Coordinate with internal teams for accurate pricing and cost details
• Maintain quotation records and pricing databases
• Follow up with customers for outstanding payments via calls, emails, and messages
• Maintain and update accounts receivable records
• Assist in preparing invoices, receipts, and basic financial documents
• Support basic accounting tasks such as data entry, reconciliation, and ledger updates
• Coordinate with the accounts team for payment tracking and reporting
• Provide general administrative support (filing, documentation, reporting)

Requirements:

• Proven experience as an Office Assistant, Admin Assistant, or similar role
• Basic accounting knowledge (accounts receivable, invoicing, reconciliations)
• Familiarity with quotations, pricing, and payment follow-ups
• Good communication and negotiation skills for customer follow-ups
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel, Word, and email communication
• Ability to multitask and meet deadlines

Preferred Skills:

• Experience in a trading, sales, or distribution company
• Familiarity with accounting/ERP software (e.g., Tally, Zoho, SAP)
• Understanding of basic bookkeeping principles

Working Conditions:

• Full-time, office-based role
• Standard working hours as per company policy

Pay: AED1,500.00 - AED2,200.00 per month

Work Location: In person