Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role is designed for someone who thrives in a fast-paced environment, excels at multitasking, and possesses a passion for providing exceptional administrative and customer support. As an Office Assistant, you will be the first point of contact for visitors and callers, manage essential office functions, and ensure smooth daily operations. Your energy, attention to detail, and proactive approach will help create an efficient and welcoming workplace. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and supportive team environment. ***Knowledge of Ford and or Stellantis software a Huge plus***

Responsibilities

• Handle data entry tasks accurately using Microsoft Office applications, Google Workspace tools, and specialized software such as QuickBooks or bookkeeping programs
• Maintain organized filing systems—both physical and digital—and ensure records are up-to-date and easily accessible
• Assist with calendar management, scheduling appointments, meetings, and coordinating events or travel arrangements for staff or executives
• Provide excellent customer service by addressing inquiries via phone or email with professionalism and courtesy
• Support office management tasks such as supply inventory, ordering office materials, proofreading documents, and ensuring overall office cleanliness and organization

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures
• Proficiency in Google Workspace (Gmail, Calendar, Drive), and basic computer literacy
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
• Strong communication skills with impeccable phone etiquette; bilingual abilities are a plus
• Experience handling multi-line phone systems, data entry, filing, proofreading, and customer support roles
• Previous experience as a receptionist—dental or medical—personal assistant or administrative assistant is highly desirable
• Ability to manage time efficiently while juggling multiple responsibilities with accuracy and professionalism

Join us as an Office Assistant to be a key contributor to our vibrant team! Your dedication will help foster a productive work environment where every detail counts. We value proactive individuals who are eager to grow their administrative expertise while delivering outstanding support every day.

Pay: $18.50 - $24.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person