Office Assistant

Job Summary
We are seeking a dynamic and organized Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and support daily office operations to ensure a smooth and efficient workplace. Your proactive attitude, excellent communication skills, and attention to detail will help foster a welcoming environment while maintaining organizational excellence. This paid position offers an exciting opportunity to develop your office management skills and contribute to a thriving professional setting.

Responsibilities

• Cold calling potential partners
• Greet visitors warmly, directing them appropriately and ensuring a positive first impression
• Manage multi-line phone systems with professionalism, answering inquiries promptly and routing calls accurately
• Handle data entry tasks using Microsoft Office, Google Workspace for accurate record keeping
• Maintain organized filing systems, both physical and digital, to facilitate easy retrieval of documents
• Support calendar management by scheduling appointments, meetings, and reminders efficiently
• Assist with clerical duties such as proofreading correspondence, preparing reports, and managing incoming/outgoing mail
• Provide excellent customer service by addressing inquiries via phone or email with patience and clarity
• Perform general management duties including supply inventory checks, faxing, copying, and maintaining cleanliness of common areas

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Strong computer literacy with experience in data entry and filing systems
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are highly desirable to assist diverse clientele and team members
• Previous office or clerical experience is preferred; familiarity with medical or dental receptionist roles is a plus
• Strong typing skills with attention to accuracy; proofreading skills for professional correspondence
• Knowledge of office management best practices including calendar management and time management techniques
• Customer service orientation with a friendly demeanor and problem-solving mindset

Join us in creating an efficient, welcoming office environment where your organizational talents can shine! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a vibrant team.

Pay: $20.00 - $21.00 per hour

Work Location: In person