Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative tasks across various departments. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating an efficient and welcoming office environment. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you! This paid position offers valuable experience in office management, clerical support, and customer interaction.

Responsibilities

• Answer phone systems promptly, providing accurate information or transferring calls as needed
• Perform data entry, filing, and document proofreading to maintain organized records and ensure accuracy
• Coordinate calendar management and appointment scheduling for staff members or clients
• Assist with office management duties such as supply inventory, mail distribution, and maintaining office equipment
• Provide excellent customer service by addressing inquiries via phone or email, ensuring a positive experience for clients and visitors
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports and presentations
• Support clerical tasks including typing correspondence, organizing files, and managing office documentation with attention to detail
• Handle phone etiquette professionally while managing incoming calls efficiently in a busy environment

Experience

• Previous office experience or administrative support roles preferred; experience as a receptionist or personal assistant is advantageous
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Drive) essential for daily operations
• Bilingual abilities are a plus to serve diverse client needs effectively (English and Spanish)

Join us to be part of an energetic team dedicated to excellence in office administration! This role offers an engaging environment where your organizational skills and customer service talents will shine. We’re committed to supporting your growth while ensuring every day is productive and rewarding.

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off
• Vision insurance

Work Location: In person