Office Assistant

Job Overview

We are seeking a motivated and highly organized Office Assistant to join our team! In this vital role, you will be the first point of contact for customers, ensuring smooth daily operations and providing exceptional administrative support. Your energy, attention to detail, and proactive approach will help foster a productive and welcoming office environment. This position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently
• Perform data entry tasks using spreadsheets and productivity software with accuracy and speed
• Invoicing, handling payments & collections
• Maintaining organized filing systems—both physical and digital—to ensure easy retrieval of documents
• Support production scheduling by scheduling work orders & tracking products through the production cycle
• Assist with office supply inventory, ordering supplies as needed to keep operations running smoothly
• Provide customer service support by addressing inquiries promptly and professionally
• Utilize Microsoft Office tools such as Word, Excel, and Outlook for various administrative tasks
• Handle clerical duties including proofreading documents, preparing reports, and managing correspondence
• Support office management activities to enhance overall productivity and organization

Experience

• Proven experience in an office environment or administrative role, ideally with front desk or personal assistant responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Experience using multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities (Spanish) are a plus to effectively communicate with diverse clients and team members
• Demonstrated customer service skills with a friendly yet professional demeanor
• Knowledge of QuickBooks or similar accounting software
• Prior experience managing calendars, maintaining production scheduling , or handling clerical tasks enhances your fit for this role

Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team that values your contributions while offering opportunities for growth. Your organizational skills and positive attitude will make a meaningful impact every day!

Pay: $20.00 - $23.00 per hour

Benefits:

• Paid time off

Work Location: In person