Office Assistant

Duration: 3 month contract (potential to extend)

Work Setting: Full-time, onsite/hybrid

Position Summary

Responsible for accurate invoice verification, high-volume data entry, and general clerical support for the assigned department. Ensures financial accuracy and timely processing in a fast-paced environment.

Key Duties

• Verify invoice details: vendor name, invoice #, PO #, dates, amounts, and math accuracy
• Perform rapid, error-free 10-key data entry into accounting/ERP system
• Handle routine clerical tasks: filing, scanning, copying, record organization
• Manage physical and digital document workflows—track, log, archive, and retrieve files
• Respond to vendor and internal inquiries professionally; escalate issues as needed
• Collaborate with procurement, receiving, and finance teams to resolve discrepancies

Must-Have Skills

• 10-key by touch (speed and accuracy tested)
• Precise data entry with strong attention to detail
• Customer service orientation (clear, professional communicator)
• Document management experience (electronic and physical filing systems)

Preferred

• Experience with ERP software (SAP, Oracle, NetSuite, etc.)
• Knowledge of accounts payable/three-way matching
• Basic Excel skills (sort/filter/VLOOKUP)